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Al-Anon Information Service of Nassau County Guidelines
Officers and Committees

 

Officers

The Officers will be elected from among the ADRs (Alternate District Representatives) when possible. The Officers consist of the Chairperson, Vice-Chairperson, Treasurer, Recording Secretary, Corresponding Secretary, and Liaison Members. They are expected to attend the Monthly and Quarterly Meetings of ALISON, as well as respond to any P.O. Box, email, and telephone requests. An Officer who has missed 2 consecutive Monthly Meetings without notifying the Chairperson or Vice-Chairperson and/or fails to render a report shall be deemed to have vacated the Office. In the event an Officer vacates their Office, an interim replacement may be appointed by the Board and elected by the AGRs at the following Quarterly Meeting. Each Officer shall keep a fact file of all information to pass on to their successors.

Chairperson

  1. Chairs the Monthly and Quarterly Meetings and sets agenda.
  2. Encourages and assists with the Committees’ functions.
  3. Is aware of the World Service Guidelines and applies them when applicable.
  4. May sign ALISON checks in the absence of the Treasurer.

Vice-Chairperson

  1. Chairs meetings in the absence of the Chairperson.
  2. Is the Workshop Committee Chairperson.
  3. May sign ALISON checks in the absence of the Treasurer.
  4. Verifies monthly bank statements and Treasurer Reports with the Treasurer.

Treasurer

  1. Manages the funds.
  2. Collects and records contributions from the groups.
  3. Keeps accounting records and pays bills.
  4. Verifies monthly bank statements and Treasurer Reports with the Vice-Chairperson
    or the Recording Secretary, in the absence of the Vice-Chairperson.
  5. Delivers monthly report at Monthly Board Meetings.
  6. Delivers quarterly report at Quarterly Meetings.
  7. Passes the basket at Quarterly Meetings.
  8. Updates signatures of Treasurer, Chairperson and Vice-Chairperson on signature
    cards with the bank when necessary.
  9. Distributes donation slips to groups at Quarterly Meetings.

Recording Secretary

  1. Takes minutes at Monthly Board Meetings and is responsible for distributing copies
    at the next Monthly Board Meeting.
  2. Takes minutes at Quarterly Meetings and is responsible for distributing copies at
    the next Quarterly Meeting.
  3. Verifies the monthly bank statement and Treasurers report in the absence of the
    Vice-Chairperson.

Corresponding Secretary

  1. Keeps up-to-date files of groups, AGRs and ADRs.
  2. Maintains and provides the confidential address, telephone number and e-mail list
    to Board Members.
  3. Takes attendance at Monthly Board and Quarterly Meetings.
  4. Notifies Board Members and ADRs of Monthly Board Meetings.
  5. Notifies groups by mail, of upcoming Quarterly Meetings approximately 3 weeks
    in advance of the date.
  6. Prepares and carries out the necessary procedures for reproducing a newsletter
    (AL-ANEWS) and distributes same to the groups with the Quarterly
    Meeting announcements. The newsletter is meant to contain informative
    Al-Anon related items.

Area Assembly Liaison Member

  1. Attends SNYAA (Southern NY Assembly Area) World Service Committee and Area
    Assembly Meetings to act as a channel of information between them and ALISON.

Suffolk County Information Service Liaison Member

  1. Attends Quarterly Suffolk Information Service Meetings and acts as a channel
    of information between them and ALISON.

Nassau County A.A. Liaison Member

  1. Attends Monthly Meetings at A.A. (Alcoholics Anonymous) Intergroup from
    September through April to plan Al-Anon participation in the A.A. Share-A-Day.
  2. Arranges for chair people for the Al-Anon meetings at the A.A.
    Share-A-Day.

 

Committee Coordinators

The Committee Coordinators consist of the Meeting List Coordinator, the Speaker Exchange Meeting Coordinator, the CPC/PI/I Coordinator, P.O. Box Coordinator, Telephone Coordinator, Webpage Coordinator, and the Alateen Co-Coordinators (2). They are expected to attend the Monthly and Quarterly Meetings of ALISON, as well as respond to any P.O. Box, email, and telephone requests. Any Committee Coordinator, who has missed 2 consecutive Monthly Meetings without notifying the Chairperson or Vice-Chairperson and/or fails to render a report, shall be deemed to have vacated the position. In the event a Coordinator vacates their position, an interim replacement may be appointed by the Board and elected by the AGRs at the following Quarterly Meeting.

Meeting List Coordinator

  1. Keeps an up-to-date listing of the Al-Anon and Alateen groups and
    recommends reprinting at appropriate times. (January, April, July and October)
  2. Will present format for printing to the Monthly Board Meeting and will carry out
    the necessary procedures for reproduction of the lists.
  3. Keeps a record of the meeting list distributions.

 

Click on this link to download or print a copy of the "Al-Anon Information Service of Nassau County Guidelines".

 

< Page 2 - Officers and Committees cont'd>>

 

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